Temporary Office manager

Vacature Temporary Office manager

Vacancy is closed for applications.

Are you a highly structured, problem solving and practical Office Management talent, with great communication skills?
Someone who takes pride in creating a highly organized, neat and tidy office environment with a warm atmosphere?
Are you the typical invisible hero who just loves making other people's lives easier?
If so, we have the perfect temporary job for you!

About the role

You will be the organizer of the beautiful 3 floors office in Amsterdam, right in the heart of the city. With your proactive and positive approach, you make sure that everything is organized so that all colleagues are happy, well-fed and feel at home at all times. Thanks to you, everything runs smoothly in the office, and you are the ambassador of the company culture. They have an awesome and very diverse team with over 25 different nationalities.

In this role you'll be part of the HR team. You will assist in the onboarding of new colleagues, to make them feel welcome from day 1 and arrange introduction meetings for them.

Responsibilities

  • You open the office every day at 8:30 and make sure all floors have a cleaned coffee machine, beverage stock and that visitors are welcomed.
  • On Friday you close the office after the Friday drinks and make sure that the Friday drinks are organized (like snacks, cold drinks etc.).
  • You handle all incoming and outgoing communications. Think of the reception, telephone, e-mail, post, courier, etc.
  • You are the first point of contact for all colleagues with questions regarding the office, supplies, events, food and beverages.
  • You manage contracts with suppliers (catering, cleaners, handyman, security, landlord, etc.) and act as the first point of contact.
  • You make sure when they visit the office you are there to guide and help them.
  • Make sure all office supplies, IT supplies and groceries are well-stocked at all times.
  • Make sure all beverages and snacks are well-stocked at all times.
  • Tidy up the office and make sure that the office stays cleaned and neat by keeping an eye on cleanliness and tidyness of the offices, making sure that hygiene guidelines are followed.
  • Assisting HR Manager in Onboarding and Offboarding processes.
  • Schedule appointments and coordinates arrangements for meetings, conferences and events.
  • Assist the management team with various administrative requests (signing of documents, bringing and picking up documents from notary etc.).
  • Booking flights/hotels when needed.

Quote

Vaardigheden kun je aanleren, maar persoonlijkheid verander je niet.

~ Sandra Been ~

Requirements:

  • You have working experience in an international environment as an Office manager.
  • Fluent in English and Dutch.
  • You love a clean and neat office.
  • You excel in organizational- and time management skills; you are a structured person.
  • You present yourself in a professional manner and you have excellent customer service skills.
  • You are able to set priorities and coordinate the workload.
  • You anticipate easily to the needs of others and demonstrate a pro-active approach at all times.
  • You have the ability to build strong relationships with all levels of staff and clients.
  • You have a concise and effective communication style, both oral as written.
  • You are a reliable, timely and flexible person.
  • Furthermore, you are very accurate and have an eye for detail.
  • You treat confidential information appropriately.

The Pure Personality Assessment will be part of the application procedure.

We offer you:

  • A temporary position for only a few weeks, 32-40 hours a week. Starting next week.
  • An assignment for self-employed people.
  • The organization is located in the center of Amsterdam. Public transport is recommended.
  • Working at an office. How nice at these times. :-)
  • An international work environment in creative surroundings.

Competenties

  • Proactive;
  • Structured;
  • Set priorities.

Meer weten of direct solliciteren?

Are you enthusiastic about this vacancy as a temporary Office manager?
Do not hesitate and respond directly to this vacancy via our website.
Do you still have questions after reading the description? You can reach us by email: info@pureassistants.nl

The Pure Personality Assessment will be part of the application procedure.

Gegevens

Locatie

Amsterdam

Publicatiedatum

11.12.2020

Contactpersoon

Pure Assistants
van denken naar voelen
van moeten naar plezier
van hardheid naar zachtheid
Pure Assistants Head-Office
PureAssistants
Kruisweg 70
2011 LG, Haarlem
The Netherlands

T 023 2052139
E info@pureassistants.nl
W www.pureassistants.nl
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