Executive Assistant/ Office Manager in Aviation

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SGI Aviation is an independent advisor to the aviation industry, driven by a team of aircraft passionate experts. The organisation believes in utilizing their knowledge and expertise to contribute to efficient and safe aviation in a connected world.

They want to expand their passionate team with a truly organisational and multidimensional talent. A superhero, really, who will support both the CEO and Management Team AND ensure smooth operations in both their Amsterdam office and all of their global offices.

From handling day-to-day office operations and scheduling meetings to supporting sales and marketing efforts and organising exciting events, you'll be at the heart of it all. You will offer general administrative support to an amazing team of global employees whenever they need a helping hand. Most importantly, you will be the go-to person for the CEO and Management Team, who travel extensively, the Sales and Marketing Team and Finance Team. Your skills and positive energy will be the backbone of the team's productivity and success.

This is a fantastic opportunity to work for an energetic, truly international and admittedly highly technical team of passionate people. In order to make sure the team can focus its efforts, the organisation is in need of an Executive Assistant & Office Manager who is practical, caring and has excellent planning and organisational skills. Someone who is very flexible, proficient in English and who has the desire (and patience) to work with a multicultural team of technical people who are... well, a little technical indeed ;-).

• be responsible for all office related tasks and administration, including Health and Safety related requirements, in respect of all of SGI’s global offices and perform the tasks from the Amsterdam office;

• support the CEO and the Management Team with the scheduling of meetings and the arrangement of appointments, conferences, company events and any associated travel and accommodation;
• act as SGI’s TravelPerk Account Manager (SGI’s business travel booking platform);
• initiate, coordinate and collaborate with SGI’s Finance Team in respect of cost-reduction activities with regard to the office expenses;
• support the Finance Team with the review of invoices and other financial or related documents;
• ensure the safekeeping of all credit cards provided and proper record keeping of all transactions made on SGI’s credit cards;
• assist the Sales and Marketing Team with the coordination and preparation of marketing events and marketing materials;
• offer support to the Sales and Marketing Team when required, including activities related to HubSpot (a software used for marketing-, sales-, and customer service);
• assist the Legal Counsel and/or HR Manager with on-boarding and off-boarding of employees in accordance with company procedures and best practices, and company document management; and
• co-ordinate activities supporting any new office location in the Netherlands.

• Travel: may be required from time to time.

If you aim high, the sky is the limit!

You are:

• a calm and presentable professional, even under pressure;
• proactive and engaged;
• an effective communicator, both verbal and written;
• proficient in English;
• highly organized and disciplined;
• honest, transparent and capable of making sound judgments and timely decisions; and
• able to work as a team member and yet able to work proactively on your own initiative.

Needless to mention you:

• can work in a fast-paced environment;
• have attention to detail and problem solving skills; and
• apply high quality standards to all the tasks you undertake.

• ​​​​​​​an absolutely fantastic and extremely diverse job in an international and multicultural setting;
• the potential for lots of ownership and responsibility;
• the opportunity to grow and contribute in whatever way you would love to;
• an easily accessible working environment in Amsterdam, close to Amsterdam Arena;
• a 40 hour work week;
• a pension plan;
• contribution to your health insurance;
• travel allowance;
• a company phone and laptop;
• a discretionary annual bonus (based on performance!); and
• market related remuneration.

• at least 2 years of experience in a similar role;
• a qualification as an executive assistant or office manager;
• flexibility;
• adaptability;
• loyalty;
• trustworthiness;
• dedication.

Are you excited about this vacancy Executive Assistant/ Office Manager?

We want to move fast, so don't hesitate to introduce yourself and respond to this vacancy via our website.

Upload your CV with a thought-provoking cover letter explaining why you would be a good fit for this role.

Do you still have questions after reading the description?
You can reach us by email: info@pureassistants.nl or send us a whatsapp message 06 - 42 19 62 53.

The Pure Personality Assessment will be part of the application procedure.