Vast
36 - 40 uur
Personal Assistant vacatures
Hybride
Kantoor
Exceptional Personal Assistant to a CEO in Utrecht!
Some careers are built on titles. Yours is built on trust.
You know that being an exceptional Executive Personal Assistant is about far more than managing calendars and booking flights.
It's about creating calm in complexity. About knowing what needs to happen before anyone else does. About making sure a CEO can focus on leading an organisation because you're already ten steps ahead.
Perhaps you've developed your career within consulting, strategy, private equity, investment management, an international law firm or another professional services environment. You're familiar with fast decision-making, demanding stakeholders and the unspoken expectation that everything simply works.
That world suits you.
For an internationally operating CEO of a large organisation, we're looking for an Executive Personal Assistant who thrives in a high-performance environment and enjoys operating at the very heart of the business.
Someone who doesn't just support a CEO, but becomes their trusted partner. Someone who enjoys taking ownership, loves solving problems and quietly makes the impossible look effortless.
If you recognise yourself in that description, we'd love to meet you.
No two days are the same, and that's exactly what energises you.
One moment you're coordinating an international trip involving multiple destinations and changing priorities. The next you're ensuring the CEO walks into an important meeting fully prepared, while quietly resolving three unexpected issues before anyone notices they existed.
You'll connect business and personal priorities with ease, always maintaining overview, discretion and impeccable attention to detail.
Your responsibilities include:
Managing an exceptionally complex business and personal calendar
Coordinating domestic and international travel, including detailed itineraries and contingency planning
Acting as the trusted point of contact for senior internal and external stakeholders
Supporting both business and private matters with the same level of professionalism
Preparing the CEO for meetings, presentations, travel and key decision-making moments
Working closely with the Business Manager / Chief of Staff to ensure seamless execution of priorities
Anticipating needs long before they arise and taking initiative without being asked
Managing confidential information with absolute integrity and discretion
Creating structure and clarity in a dynamic, constantly changing environment
Monitoring actions, deadlines and follow-ups to ensure nothing slips through the cracks
Occasionally supporting leadership meetings with preparation or note-taking when required
Simply put: you're the person who keeps everything moving, even when nobody realises how much is happening behind the scenes.
"Being a Personal Assistant isn't just what I do. It's who I am."
You're someone who naturally takes ownership.
You don't wait for instructions, you observe, anticipate and act.
You feel most at home in organisations where expectations are high, standards are even higher and professionalism is second nature. Having worked within professional services, you understand the pace, the client focus and the importance of discretion. Whether your background is in consulting, an international law firm, private equity, investment management or another high-performing advisory environment, you know how to operate confidently at executive level.
You're intellectually sharp, emotionally intelligent and exceptionally organised. You know how to build trusted relationships, communicate with senior leaders and remain calm when priorities suddenly change.
Most importantly, you genuinely enjoy making someone else's life easier.
We're looking for someone who brings:
Extensive experience supporting a CEO, Founder or other C-level executive
A proven background within professional services, such as consulting, legal, private equity, investment management, corporate finance or another demanding international business environment
Native or near-native English, both written and spoken
Experience managing highly complex international diaries and travel
Outstanding organisational and planning skills
Excellent judgement and strong stakeholder management abilities
Executive presence combined with humility and a service-minded attitude
A discreet, proactive and solution-oriented mindset
The ability to switch effortlessly between strategic discussions and hands-on execution
Supporting an international CEO also means occasional flexibility outside regular office hours. You understand that leadership doesn't always fit neatly into a traditional working day, and you see that as part of building a genuine partnership.
This is one of those rare positions where you'll truly make a difference.
You'll work alongside an internationally operating CEO, become part of an ambitious leadership environment and play a key role in the daily success of the organisation.
In return, you can expect:
Full-time position (40 hours per week)
Competitive salary package
Pension scheme
NS Business Card
Health insurance discount
A highly visible position within an international organisation
Close collaboration with an inspiring and ambitious CEO
Plenty of autonomy, responsibility and room to grow
A professional, collaborative and down-to-earth working environment
The opportunity to travel internationally as part of your role
A position where no two days are ever the same
Executive Presence
Service Excellence
Emotional Intelligence
Resourcefulness
Ownership
Exceptional Attention to Detail
Excited about this Personal Assistant opportunity?
Don’t hesitate and apply directly via our website.
We would love to read a short motivation explaining why you are a great fit for this versatile role. Most importantly, let your personality and communication style shine through, we’re just as interested in who you are as in what you have done.
Do you still have questions after reading the vacancy? Feel free to contact us at info@pureassistants.nl.
As part of the application process, you will be asked to complete the Pure Personality Assessment.
