Vast
36 - 40 uur
Personal Assistant vacatures
Hybride
Kantoor
Exceptional Personal Assistant to a CEO in Utrecht!
Some people work as a Personal Assistant.
Others simply are one.
You know the difference.
You are the person who spots problems before they exist, remembers the detail nobody else notices, and somehow manages to keep everything running smoothly behind the scenes.
You thrive on making someone else's life easier, not because it's your job description, but because that's how you're wired.
You have most likely built your career in consulting, professional services, an international law firm, private equity, investment management or another high-performance corporate environment. You're used to supporting senior stakeholders who operate at pace, where expectations are high and excellence is simply the standard.
For an internationally operating CEO leading a large and complex organisation through a period of transformation and growth, we are looking for an exceptional Executive Personal Assistant.
Someone who becomes a true extension of the CEO: a trusted confidant, organiser, gatekeeper, problem solver and strategic partner.
This is not a 9-to-5 support role. It is a highly visible and impactful position for someone who combines intelligence with emotional intelligence, executive presence with humility, and outstanding judgement with a genuine passion for service.
If you love being the person who always knows what's happening, what needs attention and what comes next, keep reading.
As Executive Personal Assistant to the CEO, your mission is straightforward: create the conditions that allow the CEO to perform at their absolute best.
You seamlessly connect business and personal priorities, ensuring every detail is organised, every commitment is managed and every day runs as smoothly as possible.
You'll be involved in a wide variety of responsibilities, including:
Managing a highly complex business and personal calendar across multiple priorities, stakeholders and locations
Coordinating all domestic and international travel through Concur, ensuring seamless logistics, detailed itineraries and contingency planning
Acting as the first point of contact for a broad network of senior internal and external stakeholders, building trusted relationships across the organisation
Managing personal arrangements, family logistics and private commitments with the same level of care and professionalism as business matters
Preparing the CEO for meetings, events, travel and important decision-making moments
Working closely with the Business Manager / Chief of Staff to ensure priorities are aligned and followed through
Anticipating needs long before they arise and solving issues before they become problems
Finding practical solutions when unexpected challenges occur, remaining calm under pressure and thinking several steps ahead
Handling highly confidential information with absolute discretion
Creating structure, clarity and calm within a fast-paced, ever-changing environment
Monitoring follow-up actions and ensuring commitments are delivered
Supporting meetings and leadership discussions when required; note-taking and minute-taking may occasionally be part of the role, but it is not a core responsibility
In short: you make sure that whatever needs to happen, happens.
"Being a Personal Assistant isn't just what I do. It's who I am."
You are not someone who waits for instructions.
You naturally take ownership, think several steps ahead and enjoy being the person who keeps everything connected.
You understand what it takes to support a high-performing CEO and genuinely enjoy operating at this level.
You are intellectually sharp, articulate and quick to understand complex situations. You communicate effortlessly with senior executives and international stakeholders, and your English is native or near-native.
You combine executive presence with warmth. You are polished, professional and confident, while remaining approachable and modest. You don't seek recognition—your satisfaction comes from knowing everything runs flawlessly because of your work.
People trust you quickly. You instinctively understand people, read situations well and know when to step forward, when to challenge and when to stay in the background.
Above all, you are genuinely service-minded. You enjoy taking complete ownership, solving problems independently and making someone else's life easier.
You bring:
Extensive experience supporting a CEO, Founder, Board Member or C-level executive
A background in consulting, professional services or another demanding international corporate environment
Native or near-native English, both spoken and written
Experience managing highly complex international diaries and travel
Excellent organisational skills and sound judgement
High emotional intelligence and strong stakeholder awareness
Executive presence combined with a low-ego mindset
A discreet, trustworthy and solution-oriented approach
The ability to switch effortlessly between strategic discussions and practical execution
Supporting a CEO at this level occasionally requires flexibility outside regular office hours. That doesn't deter you—you understand that leadership doesn't always fit neatly between nine and five, and you see your role as a genuine partnership rather than simply a job.
A full-time position (40 hours per week)
A highly visible role at the heart of an internationally operating organisation
Direct partnership with an ambitious and inspiring international CEO
The opportunity to make a genuine impact during an exciting period of growth and transformation
Competitive salary package
Pension scheme
NS Business Card
Health insurance discount
A collaborative, informal and highly professional working environment
Plenty of autonomy, responsibility and room for personal growth
The opportunity to travel regularly with your CEO—both within Europe and beyond
Executive Presence
Service Excellence
Emotional Intelligence
Resourcefulness
Ownership
Exceptional Attention to Detail
Excited about this Personal Assistant opportunity?
Don’t hesitate and apply directly via our website.
We would love to read a short motivation explaining why you are a great fit for this versatile role. Most importantly, let your personality and communication style shine through, we’re just as interested in who you are as in what you have done.
Do you still have questions after reading the vacancy? Feel free to contact us at info@pureassistants.nl.
As part of the application process, you will be asked to complete the Pure Personality Assessment.
